The gatekeeper views all new or pending orders
created by the web stores you have connected to the system.
The Gatekeeper
can do one (1) of four (4) functions:
a. Accept/Approve the order - the order is then immediately available to
the warehouse and the warehouse can be located anywhere in the USA or the
world.
You can also incorporate your vendors as "warehouses" and they
can retrieve and process orders using your Corporate PowerOffice© system.
b. Reject/Cancel an order - all rejected or cancelled orders are not removed
from the system, but are saved in the event the gatekeeper wants to accept
them at a later date.
c. Accept the order as a custom (non-stock) order. These orders are then
processed differently that warehouse orders.
d. Do nothing - the order remains in the system as a pending order.
The gatekeeper can also search the entire order database by any combination
of the following criteria:
For in-process orders:
Order Number
Status Code
Item Number
Store Name
Date range
Start Date
End Date
For shipped orders:
Order Number
Status Code
Store Name
Date range
Start Date
End Date
Warehouse
The warehouse can view all orders that
have been accepted/approved by the gatekeeper. The warehouse can also
see all orders that have been backordered by Invoicing (details below).
The warehouse can ship an order complete or ship an order partial, depending
on the instructions and guidelines you as the administrator have established.
Automated warehouse functions include:
a. Printed Picking List
b. Printed Packing Slip (created at the time of shipment)
c. Scanning of tracking numbers
d. Sending an email shipping confirmation to your customer of orders shipped
including hyper-links to the UPS web site for immediate package tracking.
Invoicing
The invoicing function can immediately
begin the instant the order is shipped. The two (2) operations, warehouse
and invoicing, can be miles apart and through the use of the Internet
information is passed electronically.
For orders shipped complete invoicing will create an upload file that can
go directly into your accounting system.
For orders shipped partial invoicing can choose to:
a. Invoice what has been shipped and not backorder the balance, then create
an upload file.
b. Invoice what has been shipped and backorder the balance, and create
an upload file.
c. Not invoice what has been shipped and backorder the balance, and do
not create an upload file at this time. The full shipment will be invoiced
later.
Administration
The Corporate PowerOffice© administrator
can perform the following functions:
a. Change Passwords
b. Add or Modify Users (gatekeepers, warehouses, invoicing)
c. Edit Customer Information
d. Do Order Searches
e. Maintain Store Names
